๐ข WHISTLEBLOWER POLICY
Field | Value |
|---|---|
Document ID | OTCM-POL-WBP-001 |
Version | 1.0 |
Effective Date | January 30, 2026 |
Classification | PUBLIC |
Approved By | Board of Directors |
๐ TABLE OF CONTENTS
- Article I: Purpose and Commitment
- Article II: Scope and Coverage
- Article III: Reportable Concerns
- Article IV: Reporting Channels
- Article V: Confidentiality
- Article VI: Anti-Retaliation Protection
- Article VII: Investigation Procedures
- Article VIII: Audit Committee Oversight
- Article IX: External Reporting Rights
- Article X: Administration
๐ฏ ARTICLE I: PURPOSE AND COMMITMENT
Section 1.1 โ Purpose
This Whistleblower Policy (the "Policy") establishes a framework for the reporting, investigation, and resolution of concerns regarding illegal, unethical, or improper conduct at OTCM Protocol, Inc. (the "Company"). The Policy is designed to:
๐ฏ Objective | Description |
|---|---|
๐ฃ๏ธ Encourage Reporting | Create a safe environment for raising concerns |
๐ก๏ธ Protect Whistleblowers | Shield reporters from retaliation |
๐ Enable Detection | Identify misconduct early |
โ๏ธ Ensure Compliance | Meet legal and regulatory requirements |
๐๏ธ Promote Ethics | Foster a culture of integrity and accountability |
๐ Protect Platform | Safeguard the OTCM Protocol ecosystem |
Section 1.2 โ Company Commitment
๐ฌ "OTCM Protocol, Inc. is committed to maintaining the highest standards of ethical conduct, legal compliance, and corporate governance. We encourage all individuals to report concerns without fear of retaliation. Every report will be taken seriously and investigated appropriately."
The Company commits to:
โ Commitment | Description |
|---|---|
๐ Listen | Take all reports seriously |
๐ Investigate | Conduct thorough and fair investigations |
๐ก๏ธ Protect | Shield reporters from retaliation |
โ๏ธ Act | Take appropriate corrective action |
๐ Communicate | Provide feedback where appropriate |
๐ Improve | Learn from issues to prevent recurrence |
Section 1.3 โ Regulatory Framework
This Policy is adopted pursuant to and in compliance with:
โ๏ธ Regulation | Description |
|---|---|
Sarbanes-Oxley Act Section 301 | Audit Committee complaint procedures |
Sarbanes-Oxley Act Section 806 | Whistleblower protections |
Dodd-Frank Act Section 922 | SEC whistleblower program |
SEC Rule 21F | Whistleblower rules and awards |
Securities Exchange Act | Anti-fraud provisions |
Wyoming Statutes | State whistleblower protections |
๐ฅ ARTICLE II: SCOPE AND COVERAGE
Section 2.1 โ Who May Report
This Policy applies to reports made by:
๐ค Category | Examples |
|---|---|
๐ Employees | Full-time, part-time, temporary employees |
๐ฏ Officers | All executive officers |
๐๏ธ Directors | Board members |
๐ค Contractors | Independent contractors, consultants |
๐ข Vendors | Suppliers, service providers |
๐ Platform Participants | Issuers, token holders, traders |
๐จโ๐ฉโ๐งโ๐ฆ Family Members | Family members of any of the above |
๐๏ธ Third Parties | Any person with knowledge of misconduct |
Section 2.2 โ Protected Activities
The following activities are protected under this Policy:
๐ก๏ธ Protected Activity | Description |
|---|---|
๐ข Reporting | Making a good faith report of suspected misconduct |
๐ค Participating | Participating in an investigation |
๐ Providing Information | Providing information to investigators |
โ๏ธ External Reporting | Reporting to regulatory agencies |
๐ฃ๏ธ Testifying | Testifying in legal or regulatory proceedings |
๐ซ Refusing | Refusing to participate in illegal activity |
Section 2.3 โ Good Faith Requirement
โ ๏ธ Reports must be made in good faith โ meaning the reporter genuinely believes the information is true at the time of reporting.
โ Good Faith | โ Not Good Faith |
|---|---|
Honest belief in truth of report | Knowingly false allegations |
Reasonable basis for concern | Malicious or frivolous reports |
Reporting for proper purposes | Reports made for personal gain |
May be mistaken but sincere | Intentional fabrication |
Note: A report made in good faith is protected even if the investigation determines the concern was unfounded.
๐จ ARTICLE III: REPORTABLE CONCERNS
Section 3.1 โ Financial and Accounting Matters
๐ฐ Category | Examples |
|---|---|
๐ Fraud | Financial statement fraud, asset misappropriation |
๐ Accounting | Improper revenue recognition, expense manipulation |
๐ Audit | Interference with auditors, audit deficiencies |
๐ณ Internal Controls | Circumvention of controls, control weaknesses |
๐ Disclosure | Misleading SEC filings, omission of material facts |
๐งพ Tax | Tax evasion, improper tax positions |
Section 3.2 โ Securities Law Violations
๐ Category | Examples |
|---|---|
๐ Insider Trading | Trading on MNPI, tipping |
๐ Market Manipulation | Wash trading, pump and dump schemes |
๐ Disclosure Violations | Failure to disclose material information |
๐ค Related Party | Undisclosed related party transactions |
๐ฐ Offering Fraud | Misrepresentations in token offerings |
๐ Reporting Violations | False SEC filings |
Section 3.3 โ Platform and Blockchain Concerns
๐ Category | Examples |
|---|---|
๐ Smart Contract Issues | Vulnerabilities, unauthorized modifications |
๐ง Liquidity Manipulation | Pool manipulation, unfair trading advantages |
๐ฆ Custody Concerns | Mishandling of custodied assets |
๐ Issuer Misconduct | Fraud by platform issuers |
๐ Key Management | Improper handling of private keys |
โ ๏ธ Security Breaches | Hacks, unauthorized access |
๐ Oracle Manipulation | Falsified reserve or price data |
Section 3.4 โ Legal and Regulatory Violations
โ๏ธ Category | Examples |
|---|---|
๐ซ Bribery/Corruption | Bribery, kickbacks, improper payments |
๐ฐ Money Laundering | AML violations, suspicious transactions |
๐ Sanctions | OFAC violations, prohibited transactions |
๐ Licensing | Operating without required licenses |
๐ Privacy | Data protection violations |
โ๏ธ Antitrust | Anti-competitive conduct |
Section 3.5 โ Workplace Concerns
๐ฅ Category | Examples |
|---|---|
๐ซ Discrimination | Race, gender, age, disability discrimination |
โ ๏ธ Harassment | Sexual harassment, hostile work environment |
๐ก๏ธ Safety | Unsafe working conditions |
๐ผ Labor | Wage and hour violations |
๐ Retaliation | Retaliation against whistleblowers |
๐ Policy Violations | Violations of Company policies |
Section 3.6 โ Ethical Concerns
๐๏ธ Category | Examples |
|---|---|
๐ค Conflicts of Interest | Undisclosed conflicts |
๐ Gifts/Entertainment | Improper gifts or entertainment |
๐ Records | Falsification of records |
๐ผ Misuse of Assets | Misappropriation of Company property |
๐ Confidentiality | Improper disclosure of confidential information |
โ๏ธ Code of Conduct | Violations of Code of Conduct |
๐ ARTICLE IV: REPORTING CHANNELS
Section 4.1 โ Internal Reporting Channels
๐ง Option 1: Compliance Officer
๐ Details | Information |
|---|---|
compliance@otcmprotocol.com | |
Subject Line | "Whistleblower Report - Confidential" |
Response Time | Acknowledgment within 48 hours |
๐ Option 2: Chief Legal Officer
๐ Details | Information |
|---|---|
legal@otcmprotocol.com | |
Subject Line | "Whistleblower Report - Confidential" |
Use For | Legal/regulatory concerns, concerns about Compliance Officer |
๐๏ธ Option 3: Audit Committee Chair
๐ Details | Information |
|---|---|
auditcommittee@otcmprotocol.com | |
Use For | Accounting/financial concerns, concerns about management |
Direct Access | Reports go directly to independent directors |
๐ Option 4: Ethics Hotline
๐ Details | Information |
|---|---|
Phone | 1-800-XXX-XXXX (24/7) |
Web | https://otcmprotocol.ethicspoint.com |
Features | Anonymous reporting available |
Operated By | Independent third party |
๐ค Option 5: Direct Supervisor
๐ Details | Information |
|---|---|
Use For | Routine workplace concerns |
Escalation | If not resolved, use other channels |
Section 4.2 โ Anonymous Reporting
โ Anonymous reports ARE accepted and will be investigated.
๐ Anonymous Reporting | Details |
|---|---|
๐ Available Through | Ethics Hotline (phone or web) |
โ Fully Investigated | Same process as identified reports |
โ ๏ธ Limitations | May limit ability to follow up or provide feedback |
๐ก Recommendation | Consider providing contact method for follow-up questions |
Section 4.3 โ Information to Include in Reports
When making a report, include as much of the following as possible:
๐ Information | Description |
|---|---|
๐ Description | What happened or is happening |
๐ค Who | Individuals involved |
๐ When | Dates and times |
๐ Where | Location (physical or system) |
๐ Evidence | Documents, transaction hashes, screenshots |
๐๏ธ Witnesses | Others who may have knowledge |
๐ Impact | Potential or actual harm |
๐ก Context | Any other relevant information |
Section 4.4 โ Blockchain-Specific Reports
For concerns involving blockchain or platform operations, include:
๐ Information | Description |
|---|---|
๐ณ Wallet Addresses | Relevant wallet addresses |
๐ Transaction Hashes | Specific transaction IDs |
๐ Smart Contract | Contract addresses involved |
๐ Token Symbol | ST22 token or OTCM token |
๐ Block Numbers | Relevant block numbers |
๐ Explorer Links | Solscan or other explorer links |
๐ ARTICLE V: CONFIDENTIALITY
Section 5.1 โ Confidentiality Commitment
๐ The Company will protect the confidentiality of whistleblowers to the fullest extent possible.
๐ Protection | Description |
|---|---|
๐ Identity Protection | Reporter's identity kept confidential |
๐ Secure Storage | Reports stored securely with limited access |
๐ฅ Need-to-Know | Information shared only as necessary |
๐ Anonymous Option | Anonymous reporting available |
Section 5.2 โ Limits on Confidentiality
Confidentiality may be limited in certain circumstances:
โ ๏ธ Circumstance | Explanation |
|---|---|
โ๏ธ Legal Process | Court order or subpoena |
๐ Investigation Needs | Necessary to conduct fair investigation |
๐จ Imminent Harm | Prevent serious harm to persons or property |
๐ Regulatory Requirement | Required disclosure to regulators |
๐ค Reporter Consent | Reporter consents to disclosure |
Section 5.3 โ Confidentiality of Investigations
๐ Requirement | Application |
|---|---|
๐ Investigation Details | Kept confidential |
๐ค Witness Statements | Not disclosed to accused |
๐ Findings | Shared on need-to-know basis |
โ ๏ธ Accused Rights | Accused informed of allegations (not source) |
๐ก๏ธ ARTICLE VI: ANTI-RETALIATION PROTECTION
Section 6.1 โ Prohibition on Retaliation
๐ซ RETALIATION AGAINST WHISTLEBLOWERS IS STRICTLY PROHIBITED AND WILL NOT BE TOLERATED.
Any person who retaliates against a whistleblower will be subject to disciplinary action, up to and including termination.
Section 6.2 โ Definition of Retaliation
Retaliation includes any adverse action taken because of a protected activity:
๐ซ Retaliation Type | Examples |
|---|---|
๐ช Termination | Firing, layoff, forced resignation |
๐ Demotion | Reduction in rank, title, or responsibilities |
๐ฐ Compensation | Reduction in pay, denial of bonus or raise |
๐ Assignments | Undesirable assignments, exclusion from projects |
๐ Transfer | Involuntary transfer or relocation |
๐ Harassment | Intimidation, threats, hostility |
๐ Evaluation | Negative performance reviews |
๐ซ Opportunities | Denial of promotion or training |
๐ฃ๏ธ Reputation | Negative references, blacklisting |
โ๏ธ Legal Threats | Threats of legal action |
Section 6.3 โ Reporting Retaliation
If you believe you have experienced retaliation:
โก Step | Action |
|---|---|
1๏ธโฃ | Report immediately to Compliance Officer, CLO, or Audit Committee |
2๏ธโฃ | Document all instances of perceived retaliation |
3๏ธโฃ | Identify any witnesses |
4๏ธโฃ | Preserve any relevant communications |
Section 6.4 โ Investigation of Retaliation Claims
๐ Process | Description |
|---|---|
๐ Investigation | All retaliation claims investigated promptly |
โ๏ธ Independent Review | May involve outside counsel |
๐ก๏ธ Interim Protection | Interim measures to protect reporter |
โ ๏ธ Consequences | Retaliators subject to discipline up to termination |
Section 6.5 โ Protection Period
Anti-retaliation protections apply:
โฑ๏ธ Period | Protection |
|---|---|
๐ข During Reporting | While making report |
๐ During Investigation | Throughout investigation |
โ๏ธ After Resolution | Indefinitely after matter concluded |
๐ค Participation | For participating in any investigation |
๐ ARTICLE VII: INVESTIGATION PROCEDURES
Section 7.1 โ Receipt and Assessment
โก Step | Timeline | Action |
|---|---|---|
1๏ธโฃ | Within 24 hours | Report received and logged |
2๏ธโฃ | Within 48 hours | Acknowledgment sent to reporter (if not anonymous) |
3๏ธโฃ | Within 5 business days | Initial assessment completed |
4๏ธโฃ | Within 5 business days | Decision on investigation scope |
Section 7.2 โ Investigation Assignment
๐ Concern Type | Primary Investigator |
|---|---|
๐ฐ Financial/Accounting | Audit Committee (external counsel/forensics) |
โ๏ธ Legal/Regulatory | Chief Legal Officer (may involve external counsel) |
๐ฅ HR/Workplace | Human Resources (may involve external counsel) |
๐ Platform/Technical | CTO + Compliance (may involve security firm) |
๐ Senior Management | Audit Committee (external counsel required) |
๐๏ธ Board Members | Special Committee of independent directors |
Section 7.3 โ Investigation Process
โก Step | Action |
|---|---|
1๏ธโฃ | Plan โ Develop investigation plan and timeline |
2๏ธโฃ | Preserve โ Preserve relevant documents and data |
3๏ธโฃ | Collect โ Gather documents, records, blockchain data |
4๏ธโฃ | Interview โ Interview witnesses and relevant parties |
5๏ธโฃ | Analyze โ Analyze evidence and identify findings |
6๏ธโฃ | Report โ Prepare written investigation report |
7๏ธโฃ | Recommend โ Recommend corrective actions |
8๏ธโฃ | Close โ Close investigation and document resolution |
Section 7.4 โ Investigation Standards
โ๏ธ Standard | Description |
|---|---|
๐ Thorough | All relevant facts investigated |
โ๏ธ Fair | All parties treated fairly |
๐ Timely | Completed as quickly as practicable |
๐ Documented | Findings and conclusions documented |
๐ Confidential | Conducted confidentially |
๐ฏ Objective | Free from bias or prejudgment |
Section 7.5 โ Blockchain Investigations
For blockchain-related concerns, investigations may include:
๐ Investigation Activity | Description |
|---|---|
๐ On-Chain Analysis | Review of blockchain transactions |
๐ณ Wallet Tracing | Tracking of wallet activity |
๐ Smart Contract Audit | Review of contract code and execution |
๐ Forensic Analysis | Blockchain forensics tools |
๐ Access Review | Review of key management logs |
๐ Platform Logs | Analysis of platform activity logs |
Section 7.6 โ Communication with Reporter
๐ Communication | Timing |
|---|---|
โ Acknowledgment | Within 48 hours of report |
๐ Status Updates | Every 30 days (if investigation ongoing) |
๐ Outcome | Upon conclusion (to extent appropriate) |
โ ๏ธ Limitations | May be limited for confidentiality/legal reasons |
Section 7.7 โ Corrective Actions
If misconduct is substantiated, corrective actions may include:
โ ๏ธ Action | Examples |
|---|---|
๐ค Disciplinary | Warning, suspension, demotion, termination |
๐ฐ Financial | Recovery of losses, clawback of compensation |
๐ง Process | Policy/procedure changes, enhanced controls |
๐ Training | Additional training requirements |
โ๏ธ Legal | Referral to law enforcement or regulators |
๐ Platform | Suspension from platform, token freezing |
๐๏ธ ARTICLE VIII: AUDIT COMMITTEE OVERSIGHT
Section 8.1 โ Audit Committee Role
The Audit Committee of the Board of Directors has primary oversight responsibility for:
๐ Responsibility | Description |
|---|---|
๐ข Complaint Procedures | Establishing procedures for receipt of complaints |
๐ฐ Financial Concerns | Overseeing investigation of financial/accounting concerns |
๐ Management Concerns | Handling concerns involving senior management |
๐ Reporting | Receiving reports on whistleblower activity |
๐ Monitoring | Monitoring effectiveness of program |
Section 8.2 โ Direct Access
โ Any person may report directly to the Audit Committee without going through management.
๐ Direct Access Channel | Details |
|---|---|
auditcommittee@otcmprotocol.com | |
Recipient | Goes directly to Audit Committee Chair |
Bypass | Bypasses all management channels |
Section 8.3 โ Audit Committee Reporting
The Compliance Officer shall report to the Audit Committee:
๐ Report | Frequency |
|---|---|
๐ Summary of Reports | Quarterly |
๐ Investigation Status | Quarterly |
โ ๏ธ Significant Matters | Immediately |
๐ Trends and Patterns | Annually |
๐ง Program Effectiveness | Annually |
๐ ARTICLE IX: EXTERNAL REPORTING RIGHTS
Section 9.1 โ Right to Report Externally
โ Nothing in this Policy prevents any person from reporting concerns directly to government agencies or regulators.
You have the right to report to:
๐๏ธ Agency | Types of Concerns |
|---|---|
๐ SEC | Securities law violations |
๐ฐ CFTC | Commodities law violations |
๐ฆ FinCEN | Money laundering, BSA violations |
โ๏ธ DOJ | Criminal matters |
๐ฅ EEOC | Employment discrimination |
๐ก๏ธ OSHA | Workplace safety, whistleblower retaliation |
๐๏ธ State Regulators | State law violations |
Section 9.2 โ SEC Whistleblower Program
The SEC Whistleblower Program provides:
๐ฏ Benefit | Description |
|---|---|
๐ฐ Financial Awards | 10-30% of sanctions over $1 million |
๐ก๏ธ Retaliation Protection | Federal anti-retaliation protections |
๐ Confidentiality | SEC protects whistleblower identity |
โ๏ธ Legal Remedies | Private right of action for retaliation |
๐ SEC Contact Information:
๐ Channel | Details |
|---|---|
Website | https://www.sec.gov/whistleblower |
Phone | (202) 551-4790 |
SEC Office of the Whistleblower, 100 F Street NE, Washington, DC 20549 |
Section 9.3 โ No Prior Internal Reporting Required
โ You are NOT required to report internally before reporting to a government agency.
However, internal reporting may:
- Allow faster resolution
- Provide opportunity for Company to correct issues
- Demonstrate good faith
Section 9.4 โ Protection for External Reporting
๐ก๏ธ Protection | Description |
|---|---|
๐ซ No Retaliation | Protected from Company retaliation |
๐ Confidentiality | May share confidential information with regulators |
โ๏ธ Attorney-Client | Does not waive privilege for internal communications |
๐ฐ Awards | May be eligible for whistleblower awards |
Section 9.5 โ Defend Trade Secrets Act Notice
๐ NOTICE: Pursuant to the Defend Trade Secrets Act of 2016 (18 U.S.C. ยง 1833(b)):
Immunity: An individual shall not be held criminally or civilly liable under any federal or state trade secret law for the disclosure of a trade secret that is made:
- (i) in confidence to a federal, state, or local government official, either directly or indirectly, or to an attorney, solely for the purpose of reporting or investigating a suspected violation of law; or
- (ii) in a complaint or other document filed in a lawsuit or other proceeding, if such filing is made under seal.
Use in Anti-Retaliation Lawsuit: An individual who files a lawsuit for retaliation by an employer for reporting a suspected violation of law may disclose the trade secret to the attorney and use the trade secret information in the court proceeding, if the individual files any document containing the trade secret under seal and does not disclose the trade secret except pursuant to court order.
๐๏ธ ARTICLE X: ADMINISTRATION
Section 10.1 โ Policy Owner
The Compliance Officer is the owner of this Policy and is responsible for:
๐ Duty | Description |
|---|---|
๐ Administration | Day-to-day administration of program |
๐ Intake | Receiving and logging reports |
๐ Tracking | Tracking investigations and outcomes |
๐ Reporting | Reporting to Audit Committee |
๐ Training | Conducting whistleblower training |
๐ง Improvements | Recommending program improvements |
Section 10.2 โ Training
๐ Training Type | Audience | Frequency |
|---|---|---|
๐ Policy Overview | All employees | Upon hire, annually |
๐ Investigation Training | Investigators | Upon assignment, annually |
๐๏ธ Audit Committee | Committee members | Annually |
๐ Management | Supervisors and managers | Annually |
๐ Platform-Specific | Technical staff | Annually |
Section 10.3 โ Recordkeeping
๐ Record | Retention Period |
|---|---|
๐ข Reports Received | 7 years |
๐ Investigation Files | 7 years after closure |
๐ Audit Committee Reports | Permanent |
๐ Training Records | 5 years |
โ ๏ธ Retaliation Complaints | 7 years after resolution |
Section 10.4 โ Annual Review
This Policy shall be reviewed annually by the Compliance Officer and Audit Committee to assess:
๐ Review Area | Consideration |
|---|---|
โ๏ธ Legal Compliance | Changes in laws/regulations |
๐ Program Effectiveness | Metrics and outcomes |
๐ง Process Improvements | Lessons learned |
๐ Best Practices | Industry developments |
๐ Platform Changes | New platform features/risks |
Section 10.5 โ Amendments
๐ Amendment Type | Approval Required |
|---|---|
๐ Administrative | Compliance Officer |
๐ Reporting Channels | CLO approval |
๐๏ธ Material Changes | Audit Committee approval |
Section 10.6 โ Questions
๐ง Contact: compliance@otcmprotocol.com
Questions regarding this Policy should be directed to the Compliance Officer.
โ๏ธ ACKNOWLEDGMENT AND CERTIFICATION
I acknowledge that I have received and read the OTCM Protocol, Inc. Whistleblower Policy. I understand its contents and my rights and responsibilities under this Policy.
I understand that:
- I may report concerns through any of the channels described in this Policy
- I may report anonymously through the Ethics Hotline
- I will be protected from retaliation for good faith reports
- I may report directly to government agencies at any time
I agree to report any concerns about illegal, unethical, or improper conduct that I become aware of in connection with my relationship with the Company.
Field | Value |
|---|---|
Signature | _________________________________ |
Date | _________________________________ |
Printed Name | _________________________________ |
Title/Position | _________________________________ |
๐ APPENDIX A: REPORTING QUICK REFERENCE
๐ Internal Reporting Channels
Channel | Contact | Best For |
|---|---|---|
๐ง Compliance Officer | compliance@otcmprotocol.com | General concerns |
โ๏ธ Chief Legal Officer | legal@otcmprotocol.com | Legal/regulatory issues |
๐๏ธ Audit Committee | auditcommittee@otcmprotocol.com | Financial, senior management |
๐ Ethics Hotline | 1-800-XXX-XXXX | Anonymous reporting |
๐ Ethics Web Portal | otcmprotocol.ethicspoint.com | Anonymous reporting |
๐๏ธ External Reporting Agencies
Agency | Contact | Concerns |
|---|---|---|
๐ SEC | sec.gov/whistleblower | Securities violations |
๐ฐ CFTC | cftc.gov/whistleblower | Commodities violations |
๐ฆ FinCEN | fincen.gov | Money laundering |
๐ฅ EEOC | eeoc.gov | Discrimination |
๐ก๏ธ OSHA | osha.gov | Safety, retaliation |
โ What to Report
โ Report | โ Don't Report Through This Channel |
|---|---|
Fraud or theft | Routine HR issues (use HR) |
Securities violations | General complaints about coworkers |
Financial irregularities | IT help desk issues |
Regulatory violations | Compensation disputes |
Safety concerns | Customer service matters |
Retaliation | General suggestions |
Conflicts of interest | |
Platform manipulation |
OTCM Protocol, Inc. A Wyoming Digital Asset Corporation
๐ SEC Category 1 Issuer-Sponsored Tokenized Securities Infrastructure
Document ID: OTCM-POL-WBP-001 | Version 1.0 | Effective: January 30, 2026